logo
Massachusetts Elementary School Principals' Association
Massachusetts Elementary School Principals' Association

Constitution

  • ARTICLE I: Name

    The name of this organization shall be the Massachusetts Elementary School Principals’ Association, Incorporated.

  • ARTICLE II: Object

    The object of this Association shall be to promote the advancement of elementary education for all children, the promotion of professional standards of the elementary principalship, and the improvement of the professional status of the principal.

  • ARTICLE III: Membership

    Section 1. There shall be the following classes of membership: Active, Associate, Life, Institutional, Retired, Honorary, and Aspiring Principal.

    Section 2. Any school principal, public or private, teaching or assistant, in the Commonwealth shall be eligible for full membership in MESPA provided he/she meets the requirement. This requirement is:
    Fulfilled state certification requirements  (certificate itself not required)

    Section 3. Associate membership shall be open to elementary supervisors, assistant superintendents, college personnel, and other allied members of the profession. Such membership shall not have the privilege of voting.

    Section 4. Life membership shall no longer be available except to all Presidents at the conclusion of their term of office.

    Section 5. Institutional membership shall be available for institutions not eligible for regular membership and shall consist mainly of access to MESPA communications but not the services or benefits offered members.

    Section 6. HONORARY MEMBERSHIP. Any person whose interest entitles him or her to special recognition may be elected to Honorary Membership upon the recommendation of the Board of Directors. Such members shall be exempt from payment of dues and will not have the privilege of voting.

    Section 7. Aspiring principals membership shall be open to any teacher, coordinator, or supervisor at the elementary, middle, or secondary level in the public or private sector in the Commonwealth who aspire to the principalship. Such membership shall have all privileges of a full membership except that of voting and eligibility in the Legal Assistance Program (LAP).

  • ARTICLE IV: Officers

    Section 1. The officers of this association shall consist of a President, a President-Elect, and a Vice-President, all of whom shall be elected at the Spring meeting for a term of one year beginning July 1st of the year of their election, and until their successors have been elected. All shall be elementary principals and members of MESPA upon election. Guidelines shall be developed to assure that representation will be from principals of urban, suburban, and rural schools
    All of the foregoing officers shall be distributed equitably through out the State as specified in ARTICLE VII.

    Section 2. There shall be an Executive Director who shall be appointed annually by the Board of Directors. This office shall carry with it an annual remuneration to be determined advisable by the Board of Directors.

    Section 3. There shall be a State Representative to the National Association of Elementary School Principals, who may serve no more than two consecutive terms of three years each term. He/she shall be elected to the office by the members and be a voting member of the Board.

    Section 4. There shall be a Publications Editor who shall be appointed annually by the Board of Directors. He/she shall be a voting member of the Board.

    Section 5. The role of a Parliamentarian shall be assumed by the Vice-President.

    Section 6. There shall be a Treasurer, elected annually by the members, who shall be a voting member of the Board of Directors.

    Section 7. The County Organization Coordinator shall be a voting member of the Board.

  • ARTICLE V: Duties of Officers

    Section 1. The President shall preside at all meetings of the Association and of the Board of Directors, shall appoint all committees as directed by the Constitution subject to the approval of the Board of Directors, and shall perform all other duties pertaining to that person’s office. He/she shall be, ex-officio, a member of all committees except the nominating committee.

    Section 2. The President-Elect shall act as an aide to the President and shall perform the duties of the President in that person’s absence. He/she shall assume the chairpersonship of the Spring Conference of the Association, shall be a member of the Salary Committee, and shall serve on the Nominating Committee.

    Section 3. The Vice-President shall assist the First Vice-President in the performance of that person’s duties and shall perform the duties of the Vice-President in that person’s absence. He/she shall assume the chairpersonship of the Fall Conference, shall act as chairperson of the Professional Standards Committee, shall be a member of the Salary Committee and shall assume the role of Parliamentarian

    Section 4. The Executive Director shall keep a record of all meetings of the Association and of the Board of Directors. He/she shall keep a list of all officers, Board of Directors, and members of committees; he/she shall keep an accurate copy of the Constitution and By-Laws with Amendments as adopted; he/she shall keep attendance at all meetings of the Board of Directors; and he/she shall notify those who have unexcused absences under the terms of ARTICLE VIII, Section 6; also those duties as outlined in the Job Description as approved by the Board of Directors at the November 1978 Board Meeting.

    Section 5. The State Representative shall be the liaison officer between the Massachusetts Elementary School Principals’ Association and the National Association of Elementary School Principals. He/she shall make a report on all matters pertaining to the national body at each regular constituted meeting of the Association and at other times when requested by the Board of Directors. He/she shall make an annual report. The State Representative shall carry on the activities delegated to that person’s office by the National Association of Elementary School Principals. He/she shall be a member of the Board of Directors.  Evidence must be submitted to the National Association of Elementary School Principals by the Executive Director that the person elected is acceptable to the Association as a representative of Massachusetts Principals within ten (10) days of election to that office. Election of the representative by the State Association or appointment which has been approve by the Board of Directors shall be regarded as such evidence.

    Section 6. The Publication Editor shall be charged with the responsibility for setting policy and implementation of such MESPA publications. He/she is empowered to appoint an editorial advisory board at that person’s discretion.

    Section 7. The Parliamentarian shall act as adviser to the officers and members in matters pertaining to interpretation of the Constitution and By-Laws and to parliamentary usage.

    Section 8. The Treasurer shall monitor the Executive Director to see that that person keeps an accurate record of receipts and expenditures and that person pays out funds only as authorized by the Association, the Board of Directors, or the President. He/she shall see that the Executive Director presents a statement of account at the meeting of the Association and at other times when requested by the Board of Directors. The Treasurer shall cause an audit of the Executive Director’s accounts to be made which shall be included in the Executive Director’s report to the Association at the Spring Meeting. The Treasurer shall also perform any other duties of a financial nature as requested by the Board of Directors.

    Section 9. In the event of a resignation of the President-Elect or the Vice President, the appropriate immediate successor shall assume the responsibilities of the position left vacated. A natural upward movement of the President-Elect would leave the Vice-Presidency opened. This would be filled by selecting the Vice-President from the geographic region left unrepresented.

    Section 10. Upon the retirement of an officer or member of the Board of Directors from their principal’s position, it will automatically be assumed that their role on the Board of the MESPA will cease as of -September of the present term.

  • ARTICLE VI: Board of Directors

    Section 1. There shall be twelve directors who, together with the officers, the Executive Director, the State Representative, Retired Principal Representative, County Organizations Chair, Editor, Professional Development Chairs, Legislative Chair, and Middle School Representative shall constitute the Board.

    Section 2. The Directors, one from each county, except Dukes and Nantucket which shall be incorporated in Barnstable, shall be elected by the members for a term of three years and shall serve until their successors have been elected. The term of office of all Directors shall start on July 1st. No Director may serve more than two consecutive terms unless at least one year shall separate the terms.

    Section 3. The County Organizations will submit to the President of MESPA a name or names for nomination to the Board of Directors prior to April first in the year that a vacancy is to be filled. If this procedure is followed, the only other nominations which may be considered for that county are those that are nominated from the floor at the Spring Business Meeting. If a county does not submit a name or names for nomination before April first where a vacancy is to occur, the Nomination chairperson will be responsible for submitting a name or names for consideration at the Annual Business Meeting.  It will be the responsibility of the Executive Director to inform the County Organization Chairperson in January that a vacancy is to be filled and that nominations should be submitted to the President prior to April first of that year.

    Section 4. The immediate Past President shall serve a one-year term on the Board with all the privileges and responsibilities of a Director. He/she shall also serve as Chairperson of the Nominating Committee. If the Past President cannot serve, the immediate past president shall be invited to serve out his or her term.

    Section 5. The Board of Directors shall have general management of the Association, together with the power to fill vacancies as they may occur.

    Section 6. County Directors will be elected to serve a three-year term on the MESPA Board of Directors. Said elections will take place under the supervision of the Nominating Committee and will be conducted in the Spring, with results to be tallied no later than the Annual Spring Conference. Nominations for the positions will be sought through the Newsletter, and balloting will be conducted by mail. This will take effect as terms expire.

    Section 7. A retired principal who is no longer active in any school system in the Commonwealth shall serve as a member of the Board of Directors. He/she shall be appointed by the President, with approval of the Board, for one year. He/she shall have voting rights.

    Section 8. The Chairperson of the MESPA Legislative Committee shall serve a one-year term on the Board with all the privileges and responsibilities of a Director.

    Section 9. The Chairperson of the MESPA Professional Development Committee shall be elected by the members for a term of three years and shall serve on the Board of Directors with all the privileges of a Director.

    Section I0. A middle level school principal shall serve as a member of the Board of Directors. He/she shall be appointed by the President, with approval of the Board, for one year. He/she shall have voting rights.

    Section 11: An Ad hoc Invitational representative to the Board shall serve as a member of the Board of Directors for one year. He/she shall be appointed by the President, with approval of the Board, for one year. He/she shall have no voting rights.

  • ARTICLE VII: Regional Representation

    Section 1. The State shall be divided into THREE regions to provide for geographic representation among the officers.

    Section 2. The Regions shall be:

    • A. First region – all cities and towns in Norfolk, Bristol, Plymouth, Barnstable/Dukes/Nantucket.
    • B. Second region – all cities and towns in Middlesex, Essex, Suffolk.
    • C. Third region – all cities and towns in Berkshire, Franklin, Hampshire, Hampden, Worcester.

    Section 3. The President, President-Elect and Vice-President shall each be elected from different regions annually in order that there may be a succession in geographic representation. The President-Elect and Vice-President shall ascend to the presidency.

  • ARTICLE VIII: Meetings

    Section 1. The Spring meeting of the Association shall be held at a time and place to be specified by the Board of Directors.

    Section 2. Special meetings of the Association shall be called by the Executive Director at the request of the President or of ten percent of the membership.

    Section 3. A quorum for Association meeting shall consist of ten per cent of the membership.

    Section 4. The President shall establish the dates for the Board Meetings. Special Board Meetings may be called by the President or at the request of five (5) voting members of the Board.

    Section 5. A quorum for Board Meeting shall consist of ten members.

    Section 6. Three consecutive unexcused absences from the Board Meetings in any six-month period of a Director’s term shall automatically terminate the Board membership of any Director.

    Section 7. Travel allowances shall be granted to members of the Board and all Committees to the extent and at the rate determined and approved by the Board.

    Section 8. Only paid-up members may be allowed to attend business meetings of the Association and vote at such meetings. The Membership Committee shall at such meetings check those attending for proof of membership.

  • ARTICLE IX: AFFILIATIONS

    Section 1. The Massachusetts Elementary School Principals’ Association shall be an affiliate of the National Association of Elementary School Principals and any other organization as voted by the Board of Directors

BY-LAWS

  • ARTICLE 1: Committees

    Section 1. Nominating Committee. Each year at the first meeting of the Board of Directors, a Nominating Committee of five members, one of whom shall be the immediate Past President acting as chairperson; one of whom shall be the current President-Elect, and three other members representing each of the three geographic regions of the State voted upon by the directors in each region, and who shall represent, where possible, urban, suburban, and rural districts, shall be appointed by the Board of Directors to serve for one year. The regional representative on the committee may not be a candidate for Vice-President. The Committee shall also make available the option for write-in candidates to be on the ballot.
    Each year, a different region will bring forward a candidate for Vice-President. The directors of the applicable region may bring forward no less than two and no more than five candidates for Vice-President including themselves. The Nominating Committee will select two candidates from the five to appear on the ballot. Guidelines for campaigning should be developed.

    Section 2. Professional Standards Committee. Each year at the first meeting of the Board of Directors, the Professional Standards Committee Chairperson shall be appointed by the President to serve for one year. The Professional Standards Committee shall recommend minimum standards for the elementary principalship and they shall work to improve the professional status of the elementary principalship.

    Section 3. Membership Committee. Each year at the first meeting of the Board of Directors, the Membership Committee Chairperson shall be appointed by the President to serve for one year. The Membership Committee shall be responsible for the membership drive.

    Section 4. Salary Committee. Each year at the first meeting of the Board of Directors, the Salary Committee Chairperson shall be appointed by the President to serve for one year. The Salary Committee shall be responsible for evaluating the salary of the elementary school principalship in Massachusetts.

    Section 5. Legislative Committee. Each year at the first meeting of the Board of Directors, the Legislative Committee Chairperson shall be appointed by the President to serve for one year. The Legislative Committee working with the Executive Director shall keep the membership of the Association informed of pending legislation and the new legislative enactments affecting education.  The Legislative Committee is empowered to present bills as approved by the Board of Directors to the General Court of the Commonwealth.

    Section 6. Auditing Committee. Each year at the first meeting of the Board of Directors, the Auditing Committee Chairperson shall be appointed by the President to serve for one year. The Auditing Committee, with the assistance of the Treasurer, shall examine the financial records of the Executive Director before the Spring meeting. The Chairperson shall submit names of the members of the Auditing Committee to the Board of Directors for confirmation.

    Section 7. Editorial Board. Each year at the first meeting of the Board of Directors, the Publications Editor shall be appointed by the President.
    The Publications Editor shall submit the names of the members of the Editorial Advisory Board to the Board of Directors for confirmation.
    The Publications Editor shall be charged with the responsibilities implicit in obtaining manuscripts and advertisements. He/she shall direct the editing, printing and distributing of all MESPA publications.

    Section 8. Public Relations. Each year at the firs meeting of the Board of Directors, a Public Relations Committee Chairperson shall be appointed by the President. The Chairperson shall submit names of the committee to the Board of Directors for confirmation.

    Section 9. Constitution and By-Law Committee. Each year a the first meeting of the Board of Directors, the Constitution and By-Laws Committee Chairperson shall be appointed to serve one year. This Committee shall be responsible for presenting any proposed changes to the Board for their approval and then to the membership at least 10 days prior to a legally constituted meeting at which members will be asked to vote on changes. The Chairperson shall submit names of this Committee to the Board of Directors for confirmation.

    Section 10. Resolution Committee. Each year at the first meeting of the Board of Directors, the Resolutions Committee Chairperson shall be appointed by the President to serve one year. This Committee shall present resolves to be adopted by the Association at the Spring meeting of the Association. The Chairperson shall submit names of the members of this Committee to the Board of Directors for confirmation.

    Section 11. Publicity Committee. Each year at the first meeting of the Board of Directors, a Publicity Committee Chairperson shall be appointed by the President to serve one year. This Committee shall recommend to the Board ways in which to publicize and to communicate the aims, activities and purposes of the Association. The Chairperson shall submit names of the members of this Committee to the Board of Directors for confirmation.

    Section 12. County Organizations Coordinating Committee. Each year at the first meeting of the Board of Directors, a County Organization Coordinating Committee Chairperson shall be appointed by the President. There shall be a representative of each of the four regions on this committee. It shall be the function of this committee to receive and dispense information on the county organizational activities, maintain contact with all county organizations and to urge principals to visit and join their county organizations. The Chairperson shall submit the names of the members of this Committee to the Board of Directors for confirmation.

    Section 13. Finance Committee. Each year at the first meeting of the Board of Directors, the Finance Committee Chairperson shall be appointed by the President to serve for one year. The Chairperson shall submit the names of this committee to the Board of Directors for confirmation.  The Executive Director shall serve as consultant and advisor to the Committee.  The Finance Committee will prepare the budget which shall be subject to the review, modification and approval of the Board of Directors.

    Section 14. General. Other committees may be appointed by the President to meet some immediate or urgent need of the Association, subject to the approval and majority vote of the Board of Directors.
    As clarification of tenure of service on committees enumerated in Sections 1 through 13, and including those mentioned in this section, one member of each committee, except the nominating committee, shall have served previously.

  • ARTICLE II: Dues, Membership, and Fiscal Year

    Section 1. The annual dues for active and associate members will be the same and shall be proposed by the Board of Directors to the members at a duly called meeting of the Association.

    Section 2. The membership year shall be from the day membership is approved and continue through to the anniversary date.

    Section 3. The fiscal year shall run from July 1st to June 30th.

    Section 4. Dues for any member in good standing who retires under the regulations of the Massachusetts Teachers Retirement System shall be set annually by the Board of Directors.

  • ARTICLE III: Amendments to Constitution and By-Laws

    Section 1. This Constitution and its By-Laws may be amended by a two-thirds vote of those present at any legally constituted meeting. A notice of at least ten (10) days thereof shall have been given to the membership.

  • ARTICLE IV: Rules of Order and Debate

    Section 1. Robert’s Rules of Order, Revised, insofar as they are not inconsistent with this Constitution and By-Laws, shall govern the meetings of the Association and its committees.

    Section 2. In debate each speaker shall be limited to five minutes unless otherwise ordered.

  • ARTICLE V: Books, Records and Property

    Section 1. The records and accounts of the Association and its officers and committees shall be kept and shall be the property of the Association. These records and accounts shall be open to inspection by the Board of Directors.

    Section 2. Every officer or former officer, member or former member, committee or former committee who has funds or property of any description belonging to the Association shall return it to the Executive Director of the Association on request.

  • ARTICLE VI: Expenses of Officers

    Section 1. This Association shall pay the expenses of the President, Executive Director, Publication Editor and the State Representative to the annual meeting of the National Association of Elementary School Principals. The Association shall also pay the expenses of its elected or appointed officers to meetings held in the best interest of MESPA.

Skip to toolbar